For small business owners, Microsoft Sharepoint is an invaluable asset when it comes to managing files and storing data. But what is it? How can you move your existing files and data onto the platform? Why should you make the switch? In this blog, we’ll help you understand why so many businesses are migrating to Sharepoint, how you can do it, and how partnering with a dependable IT provider can help.
Microsoft Sharepoint is a cloud-based platform that allows businesses to manage, store, and share their data. Using Sharepoint, organizations can set up secure sites with specific access controls that are easy for employees to use. For example, many businesses establish intranet sites for sharing company newsletters, calendars, or training programs. This helps secure data and create extensive collaboration opportunities.
At first glance, migrating a large volume of files and folders can be overwhelming. Fortunately, with a few key strategies, you can move files in Sharepoint with minimal disruption to your operations. Here are a few steps that can make your transition easier:
1. Organize your files: Before you begin your Sharepoint migration, take the time to sort your files into folders. This makes it easier to keep track of which files have been moved and makes them easy to locate once they’ve been moved and copied into Sharepoint.
2. Partner with an experienced Sharepoint consultant: To make your Sharepoint project go as smoothly as possible, you should partner with an IT provider like Blue Net that understands the Sharepoint platform and takes the time to understand your specific migration needs. Your IT provider can also help you troubleshoot issues as they come up, ensuring your Sharepoint migration is safe, secure, and error-free.
3. Establish access control: With any cloud migration, it’s crucial that you take the time to set up accurate permissions and access controls. This ensures that only authorized users have access to certain information. It also helps you avoid misconfigurations, which are a common source of data breaches in cloud environments.
4. Test and monitor your migration: Migrating large amounts of data can be tricky—make sure you check that all of your files have successfully been migrated before you allow user access. Once your Sharepoint migration is complete, monitor your server usage to ensure there are no errors or problems moving forward.
Want to learn more about how you can use Sharepoint to enhance your business operations? Blue Net can help you find your perfect IT solution.
Microsoft Sharepoint has a number of business-critical benefits that help you improve your entire workplace operations, including:
Microsoft Sharepoint allows you and your employees to easily store and retrieve documents in one central location. Using applications like OneDrive, they can access files swiftly and in a matter of clicks. Migrating your files to a cloud-based platform like Sharepoint also drastically expands your storage capacity, and you can scale up or down as needed.
One of the biggest advantages of a Sharepoint migration is that you can create automated workflows that eliminate repetitive tasks and boost productivity. Sharepoint can automate notifications, file organization, data collection, and more, allowing you to focus on higher-value tasks.
Sharepoint offers granular security settings that allow you to safely partition your network and establish the proper access controls for all areas of your system. For cybersecurity purposes, no single employee should have administrative access to your system—Sharepoint’s settings give you complete control over each user’s permission within each site or folder. This ensures that sensitive data and information stays protected from unauthorized users.
Using Sharepoint as your cloud-based platform allows you to integrate other Microsoft applications within the Office 365 suite, such as Word, Excel, Outlook, or Teams. This gives your employees access to everything they need to accomplish their daily tasks and significantly increases your organization’s accessibility. Employees can easily work remotely without losing productivity. What’s more, Sharepoint also automatically backs up your files as you go—you won’t ever have to worry about accidental deletions or manual backups again.
At Blue Net, we understand the challenges of migrating your data and files to a cloud-based platform like Sharepoint. That’s why, as your dedicated Sharepoint consultant, we strive to understand your IT needs and make your migration experience as seamless as possible.
If you’re ready to explore the difference that Sharepoint can make, get in touch today!
